Julie Kalkbrenner, Kandiyohi County Recorder
Kandiyohi County Recorder
Registrar of Titles
Vital Statistics Registrar
400 Benson Ave SW
PO Box 736
Willmar, MN 56201
Phone: (320) 231-6223
Office Hours: 8:00am - 4:30pm
(Marriage License Applicants must arrive by 4pm to allow sufficient time to complete the process)
Monday through Friday
Closed on Observed Holidays
To promptly record, file and permanently preserve documents accurately in an efficient, responsible and professional manner for posterity and legal purposes.
The Kandiyohi County Recorder is the custodian of all legal records pertaining to real estate (abstract and torrens), subdivision plats, Uniform Commercial Code (UCC), tax liens, birth, death, marriage, ministerial credentials, notary public commissions and military discharges.
All deeds, mortgages, satisfactions and other various documents are filed in the Recorder's Office. It is important to search the records to see how title is held and for any liens when completing any real estate transaction. The Recorder's Office operates under the Race Notice Law. This means the person who files first (documents are filed by the hour and minute), wins the race with any legal documents and establishes interest first. Before a document can be recorded, it must meet certain requirements per MN Statutes.
Note: Please consult a legal advisor for assistance on types of forms, how to complete forms or for legal advice, our staff can't offer assistance in these areas.
In Minnesota, the County Recorder is also the Registrar of Titles under the Torrens System. The Registrar is an arm of the district court and under the court's control at all times. One or more attorneys in the county may be appointed by the Judge of District Court asExaminer of titles and legal advisor(s) of the Registrar. The Registrar must examine all documents presented to determine if the document will cloud title, similar to when an attorney examines an abstract for abstract property. Also, determine if legal requirements of transfer are met and issue a Certificate of Title. When property is held in trust, estate, or is part of a court proceeding, the Examiner of Titles issues a Directive to the Registrar of Titles regarding how to proceed. Please refer to the Examiner's Document List for a complete list of documents needing approval and certification by the Examiner of Titles prior to recording. Fees for approval and certification are payable to Dean A. Anderson, Kandiyohi County Torrens Examiner and are in addition to recording fees. See Examiner of Titles Fees for a current list of these. We have both platted and unplatted Torrens Legal Descriptions in Kandiyohi County. For a list of these, see Platted Torrens Legal Descrptions and/or Unplatted Torrens Legal Descriptions. If a legal description is not found on either of the Torrens property lists, it is abstract.
The County Recorder is responsible for the filing of "Financing Statements" covered under the Minnesota Uniform Commercial Code (UCC). A financing statement is filed on any personal property when used as security. By making the record public, a borrower makes public that a lien exists and allows a purchaser to be protected from buying mortgaged property. This area is regulated by the Secretary of State and a Statewide network allows a search for liens.
This includes birth, death and marriage records. The Kandiyohi County Recorder's Office is able to process requests for Certified copies of Births for the entire State of Minnesota for any birth occuring from 1935 to the present and for Deaths for the entire State of Minnesota for any death occuring from 1997 to the present in the State of Minnesota. For births before 1935 and deaths prior to 1997 you will need to contact the county of birth/death. Anyone can purchase plain copies of birth, death or marriage records but must prove "tangible interest" to obtain certified copies of birth or death records. Kandiyohi County Vital Records start in approximately 1870. If you need a certificate for someone born in another state, see the National Center for Health Statistics website for contact information.
This includes filing and permanent retention of military discharges, notary public commissions, ministerial credentials, State and Federal Tax Liens and Bankruptcy proceedings.
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